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How much time do you spend in accounts payable responding to supplier calls about invoice status? In his presentation at Ariba Live, Jeff Phillips of UPS mentioned that invoices would often disappear into the "big black hole of our ERP system." No one knew what was going on.

 

Today, UPS takes a smart invoicing approach, extending its ERP system with Ariba to collaborate with suppliers of all sizes for invoice processing. Suppliers don't call UPS about invoice status; they can see for themselves via a self-service portal. But that's not all. To hear about the other benefits of smart invoicing, for UPS and its suppliers, check out this video.

 

What do you call it when companies Increase their outflows for CAPEX while at the same time INCREASING their free cash flow margins?  An interesting article by CFO.com today calls it one of the first truly positive signs since the recession began.

 

When the recession began, companies began hoarding cash as a buffer against further uncertainties and downturns.  One of the most common methods of increasing free cash flow in a recessionary economy (and thus building up cash) was to significantly reduce CAPEX (Capital Expenditures) investments, thus reducing significant outflows below even their reductions in revenues.  This had the desired outcome of increasing cash on the balance sheet of many companies, as every quarterly Fed report continues to show record levels of cash in U.S. non-financial companies, with the same pattern holding true in Europe as well.

 

But companies can not hold off CAPEX investments forever as entropy is an immutable law of nature and buildings wear down and equipment wears out.  And logically, in a stagnant economy, an increase in CAPEX investments would lead to a corresponding decrease in free cash flow and/or free cash flow margin (free cash flow as a percentage of revenue).  However, "Free cash margin for firms with a market capitalization greater than $50 million rose to 4.54% for the 12 months ended December 2011, up 0.13% from 4.41% in September 2011."  While at the same time "In the 12 months ended December 2011, ...capital expenditures rose to 3.41%, up from 3.29% recorded in September"

 

According to Chuck Mulford, professor of accounting at Georgia Tech and director of the university’s Financial Analysis Lab, "This is the first reporting period since before the recession that we’ve seen increased spending on capital expenditures and increases in inventory [while] no longer seeing a decline in free cash flow margin. We’re seeing an uptick. We haven’t seen that now in years."

 

Bottom line:  this is a hopeful sign that businesses are investing again and growing their businesses...but it is also a sign that the levels of balance sheet cash built up is not going anywhere soon.

 

We saw it with Apple last month as they announced a dividend payout that will have no appreciable effect on their cash pile, and we see it now with companies increasing investment, but seeing free cash flow margin increase in a commensurate manner.  Companies are going to continue to hold significant cash for quite some time and with short term interest rates tanked, they are going to continue to face the challenge of keeping that cash safe while still earning yield for shareholders. 

 

Many companies are doing exactly that with Dynamic Discounting  Check out here and here to learn more about it.

Ariba Live featured presentations from finance leaders at world-class organizations discussing how electronic invoicing with Ariba is helping to eliminate paper, invoice exceptions and supplier inquiries; lower processing costs; and manage cash better.

 

If you missed these presentations, you can hear interviews with these experts and others at: www.ariba.com/smartinvoicing.

 

If you would like to simply browse through all presentations that are available, you can find them here:  Ariba LIVE 2012

 

For other post-session Ariba Live interviews captured on video, you can visit our YouTube channel, where you will find the interviews, clips from main stage, and more. We will be updating and adding even more videos over the next two weeks.

 

If you attended Ariba Live, I'd love to hear from you. Let me know what sessions or programs you found most valuable, and what you would like to see in next year's event, to be held May 6-9 in Washington, D.C.

Almost from time immemorial, accounts payable has been buried in organizational back offices as a pure cost center.  A necessary evil, but not one offering a lot of strategic value.  However, that is changing as more and more companies see the strategic role AP should play in working capital initiatives and cash flow visibility. 

 

But beyond that, some best in class AP organizations are transforming themselves from pure cost centers into actual profit centers!   Check out this video of ONEOK's T.D. Eureste talking about he is doing just that!

 

Hard to believe a week has passed since Ariba Live. The interest from everyone - buyers, suppliers, partners and others - about business commerce collaboration was evident throughout the conference.

 

With such a broad agenda, it was difficult for attendees to fit into their schedules all the sessions they wanted to attend. For those of you who may have missed the smart invoicing session, here is a link to the presentation. Geoff Brown from Liberty Mutual and Jeff Phillips from UPS discussed their invoice processing challenges, and the results they achieved by taking a smart invoicing approach.

 

For a complete list of Ariba Live presentations, click here.

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