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E--invoicing initiatives typically focus on how you can eliminate paper and reduce processing costs. But what happens when you extend e-invoicing capabilities to drive compliance to preferred suppliers and negotiated prices?



Here are a few benefits that you can expect: 



- Elimination of overpayments

- Driving compliance to approved vendors and products

- Improving accuracy of cash flow and accruals forecasts

- Reducing the time spent tracking invoice inquiries



Sound too good to be true? Don't take my word for it. Come hear how security company ADT is applying its Six Sigma expertise to transform its Procure-to-Pay operations at Ariba LIVE, May 17-19, in Las Vegas. In the session, AP as Chief Compliance Officer: How E-Invoicing Can Improve Compliance and Close the Loop on Procure-to-Pay Savings, you will hear how ADT is using e-invoicing as a foundation to improve invoice-contract match rates and gain more control over spend.



This presentation is part of a complete agenda of breakout sessions, keynote addresses, and network opportunities where you can learn how to buy, sell, and manage cash, set in the grandeur of The Cosmopolitan Hotel.



So join us and learn how you can transform your AP operations and drive better alignment between procurement and AP.



How effective are you at automating your invoice management process?


For GAF, the largest roofing manufacturer in North America, a first attempt at invoice automation drove touchless processing to just 8 percent of all invoices, and pushed problem invoices to procurement for resolution.


Today, with Ariba, GAF has enabled an integrated PO and invoice automation solution that enables high rates of touchless invoice processing, freeing procurement to focus on more strategic activities. GAF is also driving more  purchases off catalogs to enforce compliance, maximizing spend with key suppliers to lower costs and, in the next wave, extending the initiative to direct materials spend.

It's a great story that will be told at Ariba LIVE, set for March 17 to 19 in Las Vegas. In this breakout session, you will hear from GAF procure-to-pay experts discuss the business impact from PO and invoice automation, and get ideas on how you can achieve similar results.

This presentation is part of a comprehensive agenda that features keynote presentations, nearly 70 breakout sessions, pre-conference training, and opportunities to network with your peers to gain valuable insight in how you can improve invoice management and transform your procure-to-pay eoperations.


So join us at the Cosmopolitan Hotel and learn how you can improve the way you buy, sell, and manage cash in a networked economy--enabling the business of tomorrow... today.

Many organizations are leveraging the Ariba Network for PO invoicing to improve efficiency and enforce compliance. PO-Flip®, an innovation from Ariba that earned the company a registered trademark, is a proven solution embraced by many buyers and suppliers on the Ariba Network to achieve those objectives.


Now, more organizations are looking for ways to get the same level of process efficiency and compliance with non-PO invoices, and contract invoicing is serving that need. With Ariba contract invoicing, you can enforce compliance to a contract by enabling invoicing from contracts and automatically matching invoices to contracts. Ariba contract invoicing also provides automated account coding.


In recognition of the business impact of this e-invoice innovation, Ariba last week received the "Technology Excellence Award" from PayStream Advisors, a leading independent research and advisory firm that examines trends and strategies on the automation of back-office financial operations such as accounts payable, accounts receivable and and treasury. Henry Ijams, PayStream Advisors founder and managing director, cited the ability of Ariba contract invoicing to prevent contract leakage as a valuable feature that can deliver substantial cost savings.


To hear how Ariba customers are getting results today with contract invoicing, you can access the recording of the contract invoicing session at Ariba LIVE 2013.

Working Capital Management and Why Your CFO Cares!


Traditional working capital management strategies can strain trading partner relationships. As buyers focus on maintaining or extending Days Payable Outstanding (DPO) and increasing cash returns, suppliers often face extended Days Sales Outstanding (DSO) and cash flow pressure. Ariba Working Capital Management solutions provide new and collaborative approaches that serve the needs of both buyers and suppliers. While providing you with the controls you need to optimize cash use and to realize high-yield, risk-free returns on your payables, Ariba Working Capital Management also provides your suppliers with the visibility and control over their receivables to better manage their cash flow. These features help suppliers get early payment at much lower rates than traditional market resources without incurring debt—and provide greater leverage for you to extend payment terms or negotiate reduced prices.


Do any of these topics creep into conversations where your CFO or finance teams are involved?


  • Driving Systems Improvements
  • Desire to outsource non-competitive operations
  • Extension of Days Payable Outstanding or Reduction of Days Sales Outstanding
  • Fraud
  • Audit and Compliance
  • Corporate Reporting
  • Controls
  • Controlling Employee Expenses


One of the biggest challenges in cash flow management is unpredictability. The other is time. When will a large customer settle what they owe? When will Sales bring in a large new account — and how quickly can this account be up and generating revenue? Working capital management can create tension between buyers and suppliers. While you prefer to hold on to your cash, your suppliers would like to get paid sooner to improve their cash flow. You can resolve the tension by routinely taking advantage of suppliers' early-payment discounts. But those opportunities are often lost in a sea of paper invoices, or bypassed when prevailing cash management strategies call for delaying payment to earn interest on cash balances. Meanwhile, the conflicting priorities can put cash-flow pressure on your suppliers.  Your business growth relies on the free-flow of cash. Yet too much working capital can get clogged up in receivables and payables up and down your supply chain. That can create risks you don't want, for you and your trading partners. Of course, there are ways to collaborate with your cash-strapped partners to set it free, like dynamic discounting or receivables financing. But too many companies rely on sluggish, paper based finance management processes, making it impossible to get the visibility and communications you'd both need to make fast, informed decisions and achieve consistent results.


For more information on Working Capital Management tools visit our website:

How many times have you made a decision based on the wrong information? Having the right information is key in being successful. That’s why having accurate data is critical to everyday function.  For example, data mining,on inaccurate and “DIRTY DATA” can be a waste of time for the data engineer and the data requestor. If the requestor bases their decisions on faulty data, it could hinder their outcome. Data integrity plays a bigger role than most people anticipate. Most of the reasons data get’s dirty is laziness, poor input planning processes and lack of consistency input.

Dirty Data 1.png

Who in your organization cares about the quality of your data?

Dirty Data 2.png

Dirty Data 3.png

Dirty Data 4.png


Ariba has been assisting customers through their spend management journey’s for over 15 years.  What we commonly see is that over the years, companies have not had standardization around entry into their Vendor & Service Masters, Material Masters, as well as ERP Data.  Good news is this Ariba provides a Data Management service that is agnostic of your Ariba technology. 


Good data in = Good data out!  What affect does good data have?


  • Accurate Invoicing
  • Proper Spend Management
  • Cost reduction
  • Audit Compliance
  • Increase Service Levels
  • No Stock-outs
  • Reduced Expedited Orders
  • Reduced Risk of Down Time
  • Contract Compliance
  • Procure with certainty
  • Track Supplier Performance
  • Spend Visibility / Planning
  • Decrease Holding Costs
  • Reduced materials on-hand
  • Improved Cash Flow


Dirty Data 5.png


If you are interested in learning more about the benefits of cleaning up your data, reach out to your Customer Account Manager, Account Executive or email me, for more information!


Tip of the Week:  Do You Have Dirty Data?   Part I




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What are the problems you face when processing invoices with scanning – OCR systems?

Chris RauenCreated by Chris Rauen on Nov 2, 2011 in Finance & Accounting

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