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Dan AshtonCreated by Dan Ashton on Dec 12, 2011 in Commerce Cloud

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The Buyer and the Supplier, The Cash Rich and Cash Poor, On Time and Past Due, With or Without Payment Terms, In Boom Times and During Recessions, You have to PROCESS YOUR INVOICES.

 

When Bert Zerk arrived in Rickie Crane’s office, he was caught by surprise. Rickie was gazing into space, with a troubled look on her face. “Are you OK?” he asked her.

 

Without answering or even looking at Zerk, she tossed him the memo from Allie Greenspan. “Read this,” she said. Zerk did, and when he was done, he looked back at Rickie and said, “Looks like we’re moving in a new direction.”

 

“Do you know what this means?” she responded, and only then turned her gaze to Zerk. “It could unravel everything we’ve done to improve accounts payable.”

 

The effort began with the scanning of paper invoices, and continued with an investment in OCR technology to capture data from invoices for processing. It was an investment that Crane considered vital to improving invoice processing performance. Without Zerk, though, it would have failed miserably. He was the technical expert and only person on her team that could master the OCR data transformation. He hadn’t had a vacation since the system went into production.

 

“We have to sabotage his plan,” she continued.

 

“What?” said Zerk. Now he was turning pale.

 

Without skipping a beat, Crane added, “Here’s what I have in mind.”

 

(What does Rickie Crane have in mind? If you have a good idea, post it here. I could use one for the next episode.)

 

(Miss the first two episodes? Click on a link for Episode 1 and Episode 2)

Designing an efficient and repeatable e-commerce strategy is crucial in helping you leverage successful practices across multiple customer accounts. While your own experience offers a valuable resource for developing a solid strategy, you can also learn from other sellers' mistakes. Below are the first three of nine common e-commerce pitfalls to avoid along with tips on what you should do instead. To check out the full list, please subscribe today to Supply Lines, our quarterly online newsletter at http://www.ariba.com/network/supplylines/subscribe.cfm

 

E-commerce mistake #1: Focusing on e-commerce technology rather than underlying business needs. While developing the right technology is key in developing your e-commerce capabilities, it's crucial to consider your and your customer's business goals and needs first. Once those have been clearly defined, you'll be far better equipped to move to the next step of choosing both the appropriate technology tools and the human resources required to ensure you can provide the best solution.

 

E-commerce mistake #2: Being reactive rather than proactive. It's all too easy to fall into a mode of simply responding to customer requests when it comes to e-commerce—for example, complying with a buyer's request to begin sending invoices electronically without considering the possible need to repeat the process with other customers down the road. Instead, you can explore new e-commerce technologies and proficiencies that provide value—such as Ariba PunchOut™, online ordering, early payment discounts, and more—and proactively offer them to your customers. Doing so increases your credibility as a well-informed, technologically savvy seller who can be trusted to keep customers ahead of the curve in using the best e-commerce resources available. It also helps maximize your own e-commerce ROI.

 

E-commerce mistake #3: Not developing a clearly defined set of practices, organizational infrastructure, and budget for e-commerce integrations. If your e-commerce experience is still limited, developing a concrete approach to implementations may seem a bit premature. However, nothing could be further from the truth. By establishing a clear set of technical parameters along with operational and change management strategies from the very beginning, you'll be in a much better position to obtain the results you want. In addition to clearly defining processes and procedures, your plan should encompass specifics about the required personnel, training, and resources you'll need to ensure seamless implementations as well as how you'll support customers after go-live and beyond. You can use this as a solid foundation from which to approach customers who may be interested in integrating with you, then discuss your preferred practices and explain what they can expect as the implementation moves forward. It also provides a clear framework from which you and your customers can successfully collaborate while saving time and money.

 

 

Find Out More

If you'd like additional information on mistakes to avoid and best practices to follow, check out Ariba's e-commerce webinars. These free educational demonstrations offer detailed tips on using Ariba PunchOut, cXML, Ariba Discovery, and more. To sign up or see the complete list of current presentations, go to http://www.ariba.com/supplier/suppliernetwork/?demodropdown.

Have you considered sponsoring Ariba LIVE™ 2012? Don't let all the excitement about Las Vegas get in the way of the facts about participating in this event:

 

Ariba LIVE attendees are decision makers.Period.

  • We anticipate 2000+ decision-makers representing over 1,000 companies
  • Over 40 percent of attendees are director-level and above
  • Representation spans a wide range of industries, including financial services, retail, banking, healthcare, computer software and services, food and beverage, aerospace and defense, pharmaceuticals, industrial manufacturing, and more

 

Sponsorship benefits go beyond the booth.

  • High-profile brand awareness.
  • Targeted marketing to decision-makers looking for new relationships
  • Educational opportunities for existing clients
  • PR opportunities with leading industry media
  • Extensive sales opportunities with Global 2000 companies
  • And, all for a price that fits nearly any budget.

 

But, it's really all about ROI.

In just three days, you can connect with more senior purchasing decision makers than you could effectively reach on your own in an entire year—reducing up-front your investment:

  • Every brand impression for less than $4—the cost of a Starbucks coffee!
  • Less than $88/lead —you can't get coffee for a month at that price

 

Check out our sponsorship guide. And If you want more information, please contact us at programs_info@ariba.com

 

For full event details, please visit us online at www.aribalive.com

Are you still thinking about attending Ariba LIVE 2012 in Las Vegas?  Here is some information about our upcoming Ariba LIVE event. 

 

  • Over 2,000 attendees expected, including representatives from Global 2000 companies
  • An encore of our very successful buyer-seller discovery and matching networking activity, as well as variety of one-on-one networking, social media marketing, and in-person meeting opportunities
  • More than 60 role- and industry-based breakout sessions covering topics such as: extending your business commerce strategies, developing your online  brand, migrating to online/PunchOut catalogs,  and enhancing your existing customer relationships
  • Stellar key note speakers, including Vivek Kundra, former United States CIO.
  • Broader array of booth and marketing sponsorship packages designed to help you meet, network, and socialize with leading companies

 

I hope this helps give you the information you’ll need to join us at Ariba LIVE 2012. To get full event details, including the agenda and registration, please visit us online at www.aribalive.com. And remember, if you want information about discount rates for sellers, please contact us at programs_info@ariba.com.

 

For further information, please do not hesitate to contact us at programs_info@ariba.com. We welcome the opportunity to speak with you and help you make of Ariba LIVE 2012 the best networking and educational experience ever.

With an increased sense of urgency, companies are automating the invoice management process. But many end up simply passing bad invoices to their AP departments faster. A new breed of cloud-based solutions ensures that only the good ones get through.

 

Smart invoicing can help AP organisations take their performance and efficiency to the next level. But identifying the right solution is absolutely essential to success. Smart invoicing is about more than transforming paper documents into electronic ones. To drive results, a solution must: 

  • Eliminate (not automate) errors at the source
  • Permit suppliers of all sizes to easily and inexpensively connect
  • Dramatically reduce the quantity of paper handled, stored and matched
  • Improve supplier collaboration
  • Match purchase orders, receipts, and contracts to invoices
  • Accommodate varying degrees of supplier technical sophistication
  • Allow 100 percent capture of invoice volume
  • Improve compliance across contracts, preferred vendors, and global e-invoice tax regulations
  • Provide visibility into cash flow
  • Remove latency in invoice and payment processing
  • Reduce the volume of supplier inquiries
  • Offer multi-lingual, multi-currency capabilitie
  • Provide global, localised support for a company and its suppliers

 

You can read my entire article on this subject at:

 

http://www.accountspayablenews.org/ap-automation/e-invoicing/310-e-invoicing-is-good-smart-invoicing-is-better.html

 

James Tucker

Global Director, Ariba, Network & Finance Management Solutions

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