Why does the system sometimes show all amendment types (Renewal, Amendment, Administrative, Termination) and other times it just shows two amendment types (Renewal, Administrative) when amending a contract workspace?
The amendment types shown when amending a contract workspace (CW) depend on the expiration date specified in CW. They do not directly depend on the contract status.
All four amendment types (Renewal, Amendment, Administrative, Termination) appear if contract has:
"Published" status and an expiration date in the future
"Closed" status and expiration date in the future
Only two amendment types (Renewal and Administrative) appear if contract has:
"Published" status and the expiration date is the current date
"Published" status and the expiration date is a past date
"Closed" status and the expiration date is the current date
"Closed" status and the expiration date is a past date
For more information on what each amendment type means, please refer to the Ariba Contract Process Management Guide available in Help link displayed in the application and in Ariba Connect.
Only Renewal and Administrative amendment types are available for expired (or supposed to be expired contracts) because:
The "Termination" amendment type is used to close a contract before it reaches its expiration date. Therefore, there is no practical use for it if the contract is already expired.
For the "Amendment" amendment type, since the CW is already expired, the expiration date needs to be changed so that the contract workspace can be extended. Therefore, it counts as a "Renewal" amendment. If other changes need to made after changing the expiration date, the full Amendment type becomes available for use.
Gary Schaaf is a Customer Success Manager with Ariba. All customers are invited to join the private Customer Success group on Ariba Exchange, where you can access the Customer Success Spotlights, Lunch 'n Learn Webinar calendar and replays, and the Ariba Knowledge Nuggets.