As organizations recognize the value of automating their AP operations, scanning and optical character recognition (OCR) are often considered a viable option. When this decision is considered in isolation rather than part of a strategic plan for automating accounts payable, however, the results can be less than optimal.
Here is a question to ask yourself up front: Are you committed to perpetuating the submission of paper invoices, or would you prefer to transition many suppliers off paper to an electronic invoicing process?
While Ariba is recognized as a leading global e-invoicing provider, we also offer Invoice Conversion Services that convert paper invoices to an electronic process. Our focus, though, is to move as many suppliers off paper invoicing as possible. Once a supplier submitting paper invoices achieves a certain volume threshold, they are automatically invited to join the Ariba Network to submit invoices electronically. This Quick Enablement approach accelerates the transition to an electronic process, and requires virtually no AP effort in supplier activation.
Maxim Healthcare Services is a good example of a company that incorporated paper invoice conversion as part of its AP automation strategy. To listen to a webinar recording of “How to Achieve a 100% Paperless Process,” featuring Jeff Halper of Maxim Healthcare, click here. You can also find a summary of the webinar on Ariba Exchange.