While legacy Optical Character Recognition (OCR) systems have improved their ability to capture data, the application to complex, unstructured documents such as an invoice can pose problems that lead to duplicate payments.

 

A better option is to avoid data entry error risk altogether and move to electronic invoicing. Ariba PO-Flip (R) is an example of an e-invoicing feature that automatically validates an invoice from the PO to promote touchless invoice processing. For non-PO invoicing, the ability to configure business rules in the Ariba Network can provide the same level of invoice processing efficiency and effectiveness.

 

Electronic workflow is another feature of many e-invoicing networks. While standalone scanning/OCR solutions often come with workflow to facilitate invoice approval, this workflow often is restricted to the routing of invoice exceptions to fix errors, and requires specialists to handle the value-added business tasks such as account coding. For true invoice automation, electronic workflow must address both the exception handling that is largely AP’s responsibility, and the business process workflow for automatically applying account codes, validating VAT and other taxes, and performing sophisticated invoice matching with a PO, goods receipt, and contract. With this level of smart invoice functionality, you can achieve close to 100 percent touchless processing, and drive invoice processing productivity rates to 50,000 invoices per FTE and higher.

 

 

 

 

For more tips on how you can achieve greater invoice processing efficiency, we have published a white paper, "Beyond Scanning: Moving Toward 100 Percent Paperless Invoice Processing." To request a copy, simply send me an email at crauen@ariba.com