Utilizing Your Ariba Sourcing Library


The Sourcing Library is a document repository that buyers can use to select documents or content to include in Ariba Sourcing project and events. The library can version documents and assign team members to manage these documents. It also serves as a way to model best practices.


Picture2.pngTo access the library Sourcing library, click on the Sourcing Library link, located in the Common Actions panel.


Documents contained within the library can be files created on your computer and an application such a Microsoft Word or Microsoft Excel. A special type of document is called a “Content Document”. A Content Document contains information that can be used to populate the “Content” pages of an event, such as the questions, requirement, lots, and line items. For example if you are an organization that runs a monthly reverse auction for the same product, you could keep a copy of this reverse auction in the sourcing library for users to simply copy into their event rather than having to rebuild the same event time and time again.

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Properly formatted libraries consist of several folders. Each folder contains documents that pertain to the purpose of the folder. For example, you might have a folder that contains documents pertaining to a commodity or a business unit. Folders can be opened, or “expanded”, by clicking the arrow next to the folder title. The documents contained in the folder are displayed beneath the folder name. Similarly, you can close, or “collapse” the folder by clicking the arrow again.


The Sourcing Library has the ability to show details about a documents, such as the document version, the last data modified or a description of the document. You can also access additional information about the Sourcing Library, such as the team members. Project Owners can add additional team members and End-Users, who create sourcing events, can still access the Sourcing Library to use content even though they are only on the Sourcing Library Team.

 

Ideally Suited for Your Sourcing Library:

 

  • Commercial terms
  • Cost terms
  • Supplier capability questions
  • Supplier communications
  • item structures
  • Criteria based questions
  • Case studies
  • Project plans
  • Category specific questions

 

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