9 Replies Latest reply on Mar 29, 2011 1:16 PM by Russ Stebbins

    Defaulting Remit-To Addresses On Supplier Invoices

    Brian Levow Master

      Has anyone come up with a way to automate the remit-to address that defaults on a supplier's invoice when submitting an electronic invoice (Ariba P2P on-demand)?  From everything I have heard, it seems as if you need to tell a supplier either 1) the valid list of remit-to ID's or 2) or the valid list of remit-to addresses that you have enabled in your ERP.  Without this information, it appears as if the invoice will kick out into an invoice exception process in order to allow Accounts Payable to create the address in the ERP.  How do you eliminate the people from this equation?  I want to create a process where all suppliers can "walk up" and submit an electronic invoice without anyone having to speak with them or deal with invoice exceptions because of a mismatched remittance address.  Any help would be great!

        • Re: Defaulting Remit-To Addresses On Supplier Invoices
          Russ Stebbins Master

          Brian,

           

          We link our P2P vendor ID to our ERP vendor ID.  When an invoice is input, the vendor (location) is selected and the remit-to is ignored.  This presumes that the vendor is in the ERP system and is also linked into P2P.  A vendor with multiple locations is problematic but we have worked to reduce the number of suppliers that can't be identified from name alone.

           

          Our controls exist around the vendor addition and maintenance in the ERP.  We can't pay an invoice without the vendor active in the ERP and that requires approval by the BU and a W-9 to prove they are legit.

           

          We are moving to the Ariba Invoice conversion Services (ICS) and there is a process to match the remit from the vendor and the invoice.  We expect it to be a maintenance burden to begin with but decrease over time.

          • Re: Defaulting Remit-To Addresses On Supplier Invoices
            Kevin Davis Novice

            Brian,

            Depending on your needs for Remit-To addresses within P2P, one option could be to submit an SR to have the validation on Remit To addresses disabled in your realms. I have had several customers choose this route, deciding that since they manage payments outside of P2P anyway, they would accept whatever address a supplier sends on an invoice for use within P2P itself. If you want the remittance addresses suppliers send to always match exactly to what you load in P2P, then you would need to take one of the courses of action you outlined already.