1 Reply Latest reply on May 23, 2011 1:37 PM by Beverly Dunn

    Do Contracts that are Expired move to Closed Status Automatically?  If so, when?

    Sean Smith Journeyman

      We noticed that many contracts are closed by Ariba System, we were just wondering Do Contracts that are Expired move to Closed Status Automatically?  If so, when?

        • Re: Do Contracts that are Expired move to Closed Status Automatically?  If so, when?
          Beverly Dunn Master

          When the Parent Agreement moves to Expired status, if all of the associated  sub-agreements also have the same expiry date, then all sub-agreements move to  Expired status.

          But, sub-agreements can  have different expiry dates. If the master agreement (Parent) gets expired, a  sub-agreement can still remain open. If the parent agreement expires, any  pricing terms and discounts from it do not get applied to this sub-agreement. 

          The UpdateMasterAgreementStates task, which manages contract status transitions, updates the status of  these contracts. This task:

           

          1. Retrieves all contracts in Created status.  When the effective date on a contract is reached, the task moves the contract to  the Open status.
          2. Retrieves all contracts in Open status. When  the expiration date on a contract is reached, the task moves the contract to the  Closed
          3. status.

          Because the UpdateMasterAgreementStates scheduled task runs in a partition, its configuration file entry appears in a  configuration file associated with a partition,  config/variants/variant/partitions/partition/ScheduledTasks.table, for  example.


          See the following example of a configuration  file entry for UpdateMasterAgreementStates:

          UpdateMasterAgreementStates_MyPartition =  {
                                                         ScheduledTaskClassName  =
                                                         "ariba.contract.UpdateMasterAgreementStates";
                                                          Schedules  = {
                                                            Schedule1 =  {
                                                               DayOfWeek =  Weekday;
                                                               Hour =  0;
                                                               Minute =  30;
                                                                          };
                                                                       };
                                                     };

           

           


          Ariba recommends that you set up your configuration to run this  task once a day.


          Note: The
          UpdateMasterAgreementStates scheduled task does not  open contracts in Closed status. Therefore, a  contract that you close manually remains in Closed status.

           

           

          Hope this answers your question!

           

          Beverly Dunn

          Manager, Customer Success & Renewals