I am a Customer Success Manager at Ariba tasked with helping our customers with driving adoption, usage and knowledge of our solutions. I would like to answer your question.
The History tab displays an audit trail for tracking changes to or activity in projects. The audit trail pulls database log and user login activities and actions to show who edited header fields, who opened documents and when, who completed tasks and when, and so forth. The audit trail is visible to the project owner and to team members who have permission to either manage the project or view the audit log. To display the History tab, choose Actions > Display > Full View in the project’s Overview area.
Viewing Details of Audit Trail Entries
You can view the details of audit entries if the value in the Details field is underlined. In this example, you can click
Edited for the first entry. The system displays the details for the event:
Food Beverage and Tobacco Products was added to Contract Workspace (Procurement) Commodity
Filtering Audit Trail Entries
The Search Filter area enables you to filter audit trail entries on the following fields:User--Select the type of entry. To select audit entries for activities performed on the project, choose Workspace. To select all entry types, choose No Choice
- Title -- This enables you to specify words in the title of the audit entry.
- Overview Field Name --The choices are dependent on the value of the Type field. If you want to use this field, choose a value for Type other than No Choice.
- Contract Attributes --The system displays meaning choices only if the project is a contract workspace and the value for Type is Workspace.
Click Search after you have specified filter values.
For example, you can choose Type > Workspace and Overview Field Name > Commodity to display all audit entries for events related to the Commodity field.
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Manager, Customer Success
Thanks for your response. I am actually looking for a way to see the overall user activity in ARIBA rather then going in to each project. Since we have thousands of projects this would be a very time consuming matter.
When you say, "Track user activities" do you mean you want to know every button and page they go to or when they login and logout? Can you tell me what security concerns you are trying to address?
No, we don't have to see everything but we do like to know which documents they have downloaded and which fields they have adjusted.
So there is no audit log which spans across all contract workspaces. The audit logs are per contract workspace. If I could better understand what business driver you have for this, then I could submit an Enhancement Request on your behalf to track this for a future release.
The reason behind my question is that we are currently planning to expand ARIBA to other departments and some of these departments work with temporarily staff. Now they are screened before we let them on to the system but being a financial company security is very important to us and if something goes wrong with an employee we would like to know what it is they have been doing in our systems.
Thanks Robin, just closing the loop that I did file an ER on your behalf.