1 Reply Latest reply on Dec 4, 2012 11:26 AM by Debbie Cook

    Copy-of-Invoice Requirement for Auditors

    Gretchen Harms Expert

      We are looking for other Ariba buyers to join us on this Enhancement Request. Or if you have solved this problem via some other method and are willing to share that information, we are interested in that as well. Thanks, everyone.



      Summary: When we are audited by various taxing authorities, we are asked to produce paper copies of invoices to justify our tax decisions (i.e. sales and use tax accruals, etc.). Currently, in Ariba we have to pull up one invoice at a time and then “print” (hardcopy or softcopy).

      Business Problem: The requirement to produce copies of invoices to appease tax authorities is not unique to First National of Nebraska. We know of at least one other Ariba buyer who is having the same challenge. They are actually paying temps to come in and print these invoices (one-by-one) that are being requested by the tax authorities.

      Business Impact: Printing invoices one-by-one is both inefficient and costly. Other invoicing solutions have the ability to print a subset of invoices based on supplier, date range, gl account, etc.

      Proposed Solution: Ariba needs to develop a tool, or report that will allow us to prints invoices using various selections criteria, including supplier, date range, gl account, tax code, dollar amount, etc.

        • Re: Copy-of-Invoice Requirement for Auditors
          Debbie Cook Novice

          Gretchen - The Ariba Network has a full archive file available for buyer and suppliers to download or receive via https.  This file includes the data, a PDF copy of the invoice, and any attachments including those related to ICS image attachments.  The functionality is described in the new “Invoicing Guide” in the Network documentation available at help at Ariba.  There may be a need to do a little work to interface the content of the archive file to your ERP, document management/archive system as the type of bulk search and print capabilities mentioned above is typically managed by the customer’s themselves in their own document management system linked to their ERP.  We'll have Sam talk with you about this option tomorrow.