1 Reply Latest reply on Sep 16, 2014 3:33 PM by Leslie Martensen

    Scheduled Access for Users

    Soren Thaysen Expert

      Hi All,

       

      Frequently we need to provide access to Ariba to consultants that we hire on a project basis. The SSO setup that we have doesn't support these, so the normal procedure is to provide the consultants with user accounts with personal password login. Keeping track of which of these consultants are still working in our company is both time consuming and cumbersome, so I wondered if anybody have found a good way to make a 'scheduled access', e.g. by either allowing login on certain times of the day or for a fixed period, after which the user account would be automatically deactivated.

      You see this concept applied in a lot of other areas, so why not in Ariba? It would definitely both save us time and make our data more secure.

       

      Looking forward to hear your input and suggestions.

        • Re: Scheduled Access for Users
          Leslie Martensen Master

          Most customers do as you describe, provide consultants with personal logins.  In order to keep track of the consultants, we suggest making a custom system groups called Consultants.  That way when you want to know who is a consultant and who isn’t, you just look at the membership of the group.  Here are some additional ideas: 

           

          • All consultant names start with CONS, i.e. CONS-Sally Smith.  That would make it easy to search for the consultants.
          • Also, you could create UIDs such as Consultant 1, Consultant 2, Consultant 3.  When a consultant starts work, they would be assigned one of these and the name and email address would be changed for the consultant.  So, when Sally Smith starts working for you, she is assigned to Consultant 3 and the name is changed to Sally Smith and the email to Sally@company.com.

           

          At any time that it’s necessary, a UID can be deactivated and locked.

           

          For the second part of your question, there is no automation in Ariba to support the idea of expiring logins or access during certain periods.  This concept would be a great idea for an enhancement request.

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